Payroll & Employment Tax Compliance

Accurate payroll tax filings made simple. We handle all federal and state employment tax returns — so you can focus on your business.

IRS-compliant payroll setup, filings, and year-end reporting for small to mid-sized businesses.

📤 Get Payroll Help 📞 Schedule a Free Consultation

Complete Payroll & Employment Tax Services

Running payroll isn't just about paying employees — it's about staying compliant with IRS and state employment tax rules every single quarter.

At Tax Genius LLC, we manage every aspect of payroll and employment tax compliance for U.S. businesses. From calculating withholdings to filing Forms 941, 940, W-2, and 1099, our experts ensure accurate, on-time submissions and complete peace of mind.

Whether you're a new employer setting up payroll for the first time or an established company managing multi-state employees, we've got you covered.

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Quarterly Payroll Filings

Form 941 federal payroll tax returns every quarter

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Year-End W-2 & 1099 Reporting

Employee wage statements and contractor reporting

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Payroll Setup & Compliance

Federal and state registration, multi-state support

What's Included

Full-service payroll tax compliance from setup to year-end reporting

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Quarterly Federal Payroll Tax Filings (Form 941)

Preparation and e-filing of federal payroll tax returns every quarter, including employee withholding and employer match.

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Annual FUTA Filings (Form 940)

Filing and reporting for Federal Unemployment Tax (FUTA) — accurately calculated and timely submitted.

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W-2 & W-3 Preparation & Filing

End-of-year wage statements for employees and summary transmittal forms filed with the SSA.

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1099-NEC & 1099-MISC Reporting

Preparation and filing of contractor payments, ensuring compliance with new 1099-NEC reporting rules.

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Payroll Setup & Registration

Assistance with EIN registration, payroll tax accounts, and direct deposit system setup.

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State & Local Payroll Compliance

We manage state-level income tax, unemployment insurance, and any local employment tax obligations.

Who This Service Is For

Perfect for businesses of all sizes with payroll tax obligations

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Businesses with Employees

Companies with one or more W-2 employees

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LLCs & S-Corps

Paying owner salaries or distributions with payroll tax obligations

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Contractors & Freelancers

Firms hiring independent contractors requiring 1099 reporting

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Multi-State Employers

Businesses with remote workers across multiple states

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Startups

New businesses needing payroll setup and compliance guidance

Our 4-Step Process

Streamlined workflow for complete payroll compliance

Step 1

Payroll System Setup

We register your business for federal and state payroll accounts and set up employee records.

Step 2

Ongoing Payroll Processing

We handle regular payroll runs, calculate withholdings, and maintain accurate records.

Step 3

Quarterly & Annual Tax Filings

We prepare and file all required IRS and state forms — 941, 940, W-2, W-3, and 1099.

Step 4

Reporting & Year-End Reconciliation

We provide detailed payroll reports and ensure all filings reconcile with your business tax returns.

Required Documents

🆔 EIN and business registration details

📝 Payroll register or list of employees/contractors

📁 Prior-year W-2s, 1099s, and payroll filings (if applicable)

🏦 Bank account details for payroll and tax remittance

📊 State tax account numbers (SUTA, withholding)

📋 Employee I-9 and W-4 forms (for compliance)

Why Choose Tax Genius LLC

💼 Full Payroll Compliance

We handle every filing — quarterly, annual, and year-end.

🧾 Accurate IRS Reporting

All Forms 941, 940, W-2, and 1099 are filed correctly and on time.

💡 Tailored Setup

We build payroll systems suited to your business size and industry.

🔒 Secure Filing System

100% encrypted data and IRS-authorized e-filing.

🌎 Multi-State Experts

We handle payroll tax filing in all 50 states.

Pricing Packages

Transparent pricing for all payroll compliance needs

Basic Payroll Setup

$149

New employers or small businesses

✓ Federal and state registration
✓ EIN and payroll account setup
✓ Employee record system setup
✓ Direct deposit configuration
✓ Initial compliance guidance
✓ Email support

Get Started

Quarterly Filing Package

$249

Federal + state 941/940 filings

✓ Quarterly Form 941 preparation
✓ Annual Form 940 (FUTA) filing
✓ State unemployment reporting
✓ Payroll tax deposit tracking
✓ Quarterly reconciliation
✓ Priority support

Get Started

Full Payroll Compliance

$499

Quarterly + annual filings + year-end W-2/1099

✓ All quarterly and annual filings
✓ W-2 and W-3 preparation and filing
✓ 1099-NEC and 1099-MISC reporting
✓ Year-end reconciliation
✓ Multi-state compliance support
✓ Contractor classification guidance
✓ Dedicated account manager

Get Started

💬 Add-ons available: bookkeeping integration, employee onboarding, and contractor management.

Frequently Asked Questions

Common questions about payroll tax compliance

Do I need to file payroll taxes even if I pay myself?

Yes — S-Corp owners who take salaries must file payroll tax forms and remit withholdings quarterly. This includes Forms 941 for federal payroll taxes and state withholding forms.

What's the difference between W-2 and 1099 filing?

W-2s are for employees on your payroll with withholdings; 1099-NECs are for independent contractors paid $600 or more during the year. We help classify and report both properly to avoid IRS penalties.

When are payroll taxes due?

Quarterly Form 941 filings are due April 30, July 31, October 31, and January 31 each year. Form 940 (FUTA) is due January 31 annually. Payroll tax deposits may be required more frequently based on your deposit schedule.

Can you handle payroll for remote employees in multiple states?

Yes — we handle multi-state payroll registration and compliance for all 50 states, including state income tax withholding, unemployment insurance, and local tax requirements.

Do you integrate with payroll platforms?

Absolutely — we can manage compliance through your existing platform (QuickBooks, Gusto, ADP, etc.) or handle it fully in-house. We work with all major payroll systems.

What happens if I miss a payroll tax deadline?

Late payroll tax filings can result in significant IRS penalties. We help catch up on missed filings, calculate penalties, and set up systems to prevent future delays.

Do I need to file Forms 941 if I have no employees?

If you have no employees and no payroll activity during a quarter, you generally don't need to file Form 941. However, S-Corp owners paying themselves must file even if they're the only employee.

Can you help with payroll tax audits or IRS notices?

Yes — we provide audit support and respond to IRS notices related to payroll tax discrepancies. Our team will review your payroll records, prepare responses, and represent you if needed.

Need help with payroll filings or IRS compliance?

Let our experts manage your 941s, W-2s, and 1099s accurately and on time — so you can focus on growing your business.

📤 Get Payroll Help 📞 Schedule a Consultation